1 Objective and Overall Budget

This is the implementation guidelines for the Establishment of the Career Guidance Cell at Each Faculty and make the Industry and General Public Aware of New Category of Technology Graduate in all Three Specializations and new Engineering Graduates at SJP. The grants for the above activity will be provided by the Science and Technology Human Resource Development Project, a project under the Ministry of Education, funded by the Asian Development Bank (ADB).

This activity will be carried out under the Project Output 4 - Faculty management capacity strengthened, which focuses on enhancing faculty staff capacity in creating a modern and dynamic academic culture focusing on developing a future-ready workforce and on ensuring that the universities have dedicated centers for career guidance that will facilitate industry attachment programs for students, especially for the career progression of female graduates, through mentoring and networking.

Under the output 4, it is proposed to allocate funds from STHRD Project as follows to carry out the proposed activities;

Faculty of Computing and Technology, University of Kelaniya Rs. 2.5 million Faculty of Technology,

Sabaragamuwa University of Sri Lanka Rs. 2.5 million

Faculty of Technology, Rajarata University of Sri Lanka Rs. 2.5 million

Faculty of Engineering, University of Sri Jayewardenepura Rs. 2.5 million

University Grants Commission (UGC) Rs. 5 million

2 Purchase of Furniture & Equipment and Other Services

In the case of purchase of furniture & equipment and other services, it is required to follow the particular procurement procedures as you are practicing for the purchase of Goods and Services to the project at present and send the vouches along with the supporting documents to the PMU in order to make payments.

Accordingly, following Documents should be sent to the PMU in order to forward to the ADB for reimbursement.

1. Original Vouchers (Duly certified and approved)
2. Separate Payment Vouchers for VAT payment if any.
3. Original Invoices, Copies of Purchase orders, letters of acceptance, agreements and GRNs

3 Payments Related to the Other Activities

With regard to the payments related to the other activities such as seminars, workshops and payments to the resource personnel, a renewable imprest advance will be issued to each PIU/ UGC (UGC and relevant Technology/Engineering faculties that the funds are received through the UGC) considering the estimated cost for such activities.

In order to reimbursement or settlement of advance following documents should be sent to the PMU.

1. Original Vouchers with Original Invoices or Bills
2. In case of the payments made to resource personnel, payment vouchers should have been signed by them so as to the acknowledgment of receipts. Also, the letters of request of Resource Personnel / Consultants should be attached instead of the invoices of such payments.
3. Expenditure Summary should be attached to the voucher bundle.
4. No any document is accepted in Sinhala or other languages other than English language.

(This condition is applicable to all the documents)

5. If you receive any 'invoice or bill and other documents in Sinhala, English translation should be attached.

4 Final Performance Report

On completion of the activities identified in the faculty/UGC proposals, a final performance report detailing the actual activities carried out and how those activities contributed to achieve the overall objectives must be forwarded by each faculty/UGC to the STHRD Project.